adelphi global gGmbH is seeking a dedicated professional to support the Uganda Green Enterprise Finance Accelerator (UGEFA) Phase II as Administrative Support, based in Kampala, Uganda. The preferred start date is 15 April 2026, and the role will initially be offered as a limited contract of 4 months, with the possibility of extension based on performance and project needs.
Administrative Support (part-time / ~12 working days per month) Preferred starting date: 15 April 2026 | Location: Kampala, Uganda
About adelphi global
adelphi global gGmbH is an economically and politically independent, non-profit organisation dedicated to promoting sustainability, enhancing environmental protection, improving education, expanding development cooperation, and strengthening international collaborations.
About UGEFA
The Uganda Green Enterprise Finance Accelerator (UGEFA) is a flagship initiative designed to support the growth and financing of green enterprises in Uganda. Building on the extensive work undertaken during its first phase, UGEFA Phase II is expanding its reach and deepening its impact. The first phase successfully provided tailored business development support and facilitated access to finance for green MSMEs, demonstrating the potential of green enterprises to drive economic growth and sustainability. Phase II will continue and extend these services, aiming to reach 240 green enterprises and linking them to green finance opportunities, including those facilitated by UGEFA.
As the implementing partner of the UGEFA project, adelphi global plans to establish a local project office in Kampala, serving as a hub for coordinating project activities, engaging with stakeholders, and supporting enterprises on their journey towards sustainable growth. The selected candidate will play a key role in setting up and administering this office, joining a dynamic team working across Uganda and Germany alongside colleagues in administration, project management, and green enterprise support.
Your Tasks
The Administrative Support role is central to UGEFA’s daily operations, ensuring smooth office management, event coordination, and outreach. You will support entrepreneurs, coordinate workshops, and handle key logistics — making a tangible impact on the success of green enterprises in Uganda. Your responsibilities will include, but will not be limited to:
Office Management & Outreach Support
- Serve as the first point of contact for incoming enquiries via phone and email, ensuring seamless communication within the team and with external partners.
- Play a key role in setting up the UGEFA project office, helping to establish a collaborative hub for green enterprise support in Uganda. Keep the office running efficiently by maintaining supplies, organising documents, and ensuring a professional and welcoming environment.
- Manage the outreach helpdesk, responding to enquiries from entrepreneurs, financial partners, media, and other stakeholders to ensure timely support.
Event & Workshop Coordination
- Source and secure suitable venues for training sessions, workshops, and networking events, ensuring cost-effectiveness, quality standards, and coordination with catering and service providers.
- Oversee the setup of workshop spaces, manage event registrations, and facilitate an excellent participant experience.
- Engage with entrepreneurs through follow-up calls and emails, assisting them with the application process, gathering required information, and coordinating travel stipends and reimbursement processes.
- Support UGEFA’s visibility by compiling short success stories and business profiles of supported enterprises.
Financial Administration
- Collect and process invoices and receipts from partners, enterprises, and contractors.
- Report back to adelphi on financial and reimbursement status.
- Gather quotations from suppliers, place orders, and oversee deliveries whilst maintaining cost-effectiveness and high quality.
Procurement & Logistics Support
- Manage the procurement of workshop materials such as printed documents, markers, flipcharts, and other essential supplies.
- Maintain an up-to-date inventory of UGEFA materials, ensuring readiness for upcoming sessions.
- Support the logistics of events, workshops, and outreach campaigns across different project components and target groups.
What We Are Looking For
- A degree or relevant qualification in business administration, project management, communications, or a related field is desirable.
- A minimum of 2 years of experience in an administrative, events coordination, or office management role is desirable.
- A minimum of 2 years of experience in procurement and bookkeeping.
- Strong organisational and multitasking skills, with a keen attention to detail.
- Excellent verbal and written communication skills in English (additional languages spoken in Uganda are an asset).
- Proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience in event planning and logistics coordination.
- Experience working on EU-funded projects and with EU procurement procedures would be an advantage.
- Ability to work independently and proactively in a fast-paced, flexible environment.
- A strong team player with a problem-solving mindset and the ability to take initiative.
- A genuine interest in entrepreneurship and the green economy.
What We Offer
- A dynamic and collaborative working environment within an international team dedicated to green entrepreneurship.
- Opportunities to be actively involved in supporting sustainable business initiatives in Uganda.
- Hands-on experience in project management, events coordination, and communications.
- Engagement with international and local experts, government officials, and partner organisations.
How to Apply
If you are interested in this position, we look forward to receiving your application! We encourage applications from qualified candidates regardless of gender, ethnicity, disability, or socio-economic background.
- Please fill out the Typeform (https://form.typeform.com/to/lXfySb9Z). You will also be asked to upload your updated CV and a short motivation letter explaining your interest in working with UGEFA (no longer than 1 page). The application deadline is 13 March 2026 (EOD).
- Following the initial review, we will shortlist candidates and invite them to submit a full application. Shortlisted candidates will be contacted and notified by mid-March 2026 as to whether their application has been successful.
